Fund Control for Public Works
Condition-based Payments
Versatil & Effective
Highway & Bridge Projects — Draws release at mobilization, structure, paving, and punch-list milestones. Payments to general contractor and subs are triggered once lien waivers and inspection sign-offs are uploaded.
Water & Sewer Upgrades — Trenching, pipe install, pressure tests, and commissioning each gate funding. PayKeeper stores test results and inspector approvals to eliminate rework.
Broadband & Utilities — Materials delivery, placement, and acceptance testing control progress payments. Vendor onboarding (KYB/W-9) and ACH/wires are handled in one workflow.
Facilities & Maintenance — Multi-site task orders use standardized milestones and retainage. Documentation and cost codes roll into exportable audit packets.
Frequently asked questions
How is retainage managed?
Retainage percentages are configured per contract or project template. We track partial and final retainage independently and only release after the exact evidence you specify is approved. Every retainage action is logged for audits and closeout.
Can subs be paid directly?
Yes, payments to the general contractor and sub pass-throughs are supported with lien-waiver gating and documented approvals. Subs receive ACH/wire payments with itemized statements tied to the general’s milestone. This reduces aging for suppliers while preserving full auditability.
Does PayKeeper integrate with project management systems?
We map your project IDs and attach evidence so reconciliation is straightforward. Data exports align to your finance or project controls without requiring workflow changes on day one. Over time, APIs can automate the sync both directions.
How are disputes managed?
Disputed line items are placed on hold while non-disputed items continue through the workflow. We keep a time-stamped trail of comments, evidence updates, and decisions. When the dispute is resolved, releases resume based on the verified condition.
What about federal oversight?
All approvals, documents, and payments create a durable audit log. Exports bundle evidence, signatures, and status changes to match review requests. This shortens review cycles and reduces repeat questions from oversight bodies.