Commercial Real Estate Escrow

For Purchasers:  Track your deposit status 24/7 through the PayKeeper portal. If deal contingencies aren’t satisfied, automatic refund workflows eliminate disputes and accelerate your return of funds.

For Sellers: Protect your negotiating position without the risk of deposit disputes. PayKeeper’s platform clearly documents release conditions, tracks contingency deadlines, and provides irrefutable proof of deposit handling for any potential litigation. Hard deposit dates trigger automatic notifications to all parties.

For Brokers and Intermediaries: Reduce your fiduciary liability by outsourcing deposit holding to a licensed, insured third party. PayKeeper handles all deposit accounting, provides transaction parties with direct portal access, and eliminates your exposure to deposit dispute claims.

For Attorneys: Ensure your purchase agreements are executed exactly as written. PayKeeper’s conditional release logic can handle complex contingency structures including financing contingencies, due diligence periods, tenant approval requirements, and more. Every deposit movement is logged with tamper-proof timestamps.

Key Features:

• Segregated deposit accounts for each transaction
• Customizable contingency tracking and deadline management
• Automated notifications for contingency expiration dates
• Multi-party approval workflows for disputed releases
• Integration with purchase and sale agreement terms
• Hard deposit automation and non-refundable conversion
• Backup contract management and secondary deposit coordination
• Interest-bearing options for large deposits on extended timelines
• Dispute resolution documentation and audit trails
• Same-day deposit acceptance and wire capabilities

For Purchasers: Protect your acquisition investment without maintaining ongoing relationships with sellers post-closing. PayKeeper holds back funds until warranty claims are resolved, tenant matters are completed, or environmental clearances are obtained. Set custom release schedules based on time periods or specific conditions.

For Sellers: Receive holdback releases automatically when conditions are satisfied, without requiring buyer cooperation or attention. Track claim windows, upload evidence of warranty satisfaction, and receive funds promptly when your obligations are complete. PayKeeper’s neutral third-party status prevents buyers from improperly withholding earned releases.

For Lenders: Ensure that purchase price adjustments and seller obligations don’t create title or priority issues. PayKeeper’s holdback accounts are clearly subordinated or structured to protect lender interests, with full transparency into potential claim amounts.

For Attorneys: Draft holdback provisions knowing they’ll be executed precisely as written. PayKeeper can handle complex release conditions including survival period expirations, tenant lease-up requirements, certificate of occupancy deliveries, environmental clearances, litigation settlements, and more.

Key Features:

• Multiple holdback categories within a single escrow account
• Automated release schedules based on time periods or conditions
• Claim submission and documentation portals
• Dispute resolution workflows with evidence submission
• Partial release capabilities for satisfied obligations
• Indemnification claim tracking and offset calculations
• Third-party vendor payment directly from holdback funds
• Integration with representation and warranty insurance
• Tax Form 1099 preparation for released amounts
• Multi-year holdback management for extended warranty periods

For Plaintiffs and Claimants: Receive clear visibility into settlement fund balances, distribution schedules, and your pro-rata share. PayKeeper provides secure portal access to track claim adjudication status and payment timing without requiring updates from opposing counsel.

For Defendants and Obligors: Demonstrate good faith compliance with settlement terms through transparent fund administration. PayKeeper’s neutral platform provides court-admissible proof of all deposits and distributions, protecting you from allegations of improper payment or preferential treatment.

For Court-Appointed Administrators and Receivers: Reduce fiduciary liability with institutional-grade fund management and reporting. PayKeeper provides the audit trails, accounting records, and distribution documentation required for court reporting, with built-in safeguards against misappropriation or error.

For Attorneys: Focus on legal strategy while PayKeeper handles settlement mechanics. Our platform can administer class action settlements, receivership distributions, judgment satisfaction payments, and restitution funds with complete transparency and court-ready documentation.

Key Features:

• Qualified settlement fund (QSF) administration under IRC Section 468B
• Multi-claimant distribution calculations and pro-rata allocations
• Structured settlement payment scheduling
• Claims administration portal with document upload
• Court-ordered payment verification and proof of distribution
• Lien satisfaction tracking and release coordination
• Tax reporting and Form 1099 preparation
• Attorney fee and cost distribution from settlement funds
• Disputed claim holdback and resolution workflows
• Subrogation and assignment tracking

For Tenants: Preserve working capital by using PayKeeper’s letter of credit alternatives and security deposit insurance products. For build-outs, receive your TI allowance as construction milestones are completed, with transparent tracking of remaining allowance balances.

For Landlords and Operators: Protect your interests without the administrative burden of segregating security deposits or tracking TI allowance draws. PayKeeper automates allowance disbursement based on architect certifications or contractor invoices, while maintaining proper documentation for accounting and tax purposes.

For Property Managers: Eliminate security deposit accounting across your portfolio. PayKeeper provides per-lease tracking, automated interest calculations where required, and seamless coordination with your property management software.

For Lenders: Ensure that tenant improvement loans and landlord obligations don’t create priority disputes. PayKeeper’s escrow structures can be subordinated to your mortgage and provide complete transparency into landlord funding obligations.

Key Features:

• Tenant improvement allowance administration and draw management
• Security deposit alternatives and letter of credit substitutes
• Free rent and lease incentive tracking
• Co-tenancy violation escrow accounts
• Percentage rent verification and overage reconciliation
• CAM reconciliation holdback for disputed charges
• Lease renewal incentive and allowance tracking
• Multi-location tenant coordination for portfolio leases
• Subordination non-disturbance and attornment (SNDA) payment coordination
• Build-out milestone verification and architect certification requirements

For Owners: Automatically withhold contractual retainage percentages from each progress payment. Release retainage upon substantial completion, final completion, or after lien waiver periods expire. PayKeeper tracks lien deadline dates and notifications automatically.

For General Contractors: Know exactly when your retainage will be released. Upload final punch list completions, warranty documentation, and unconditional lien waivers through the PayKeeper portal. Receive payment immediately when conditions are satisfied, without waiting for owner payment processing cycles.

For Subcontractors: Track your earned but unpaid retainage balances in real-time. Receive partial retainage releases as your scope achieves substantial completion, even if the overall project is ongoing. PayKeeper ensures your retainage isn’t caught up in disputes between the owner and general contractor.

For Lenders: Monitor retainage balances as part of your construction loan administration. Ensure retainage is properly withheld to protect against mechanic’s liens and that final releases only occur after lien periods expire and warranty obligations are satisfied.

Key Features:

• Automated retainage calculation as percentage of each progress payment
• Tiered retainage release schedules (substantial completion, final completion, warranty period)
• Lien waiver collection portal and conditional release tracking
• Statutory lien deadline tracking by jurisdiction
• Punch list management and completion verification
• Warranty period tracking and final release automation
• Subcontractor-specific retainage accounts and release schedules
• Integration with construction accounting systems
• Mechanic’s lien search and clearance documentation
• Payment bond coordination and joint check administration

Environmental Remediation Reserves: Administer Phase II environmental cleanup obligations with milestone-based fund releases tied to regulatory approvals and third-party environmental consultant certifications. Track remaining reserve balances and provide lender transparency.

Operating Deficit and Debt Service Reserves: Manage lender-required operating reserves with automated monthly sweeps, deficit funding triggers, and quarterly reporting. Integrate with your loan servicing platform for seamless cash management.

Zoning and Entitlement Contingency Deposits: Structure milestone payments contingent on zoning approvals, variance grants, or development agreement execution. Protect buyer deposits while ensuring seller cooperation with approval processes.

Historic Tax Credit Equity Escrow: Coordinate complex LIHTC and historic tax credit equity closings with multiple funding tranches, investor conditions precedent, and regulatory compliance requirements.

Key Features:

• Custom escrow structures tailored to deal-specific requirements
• Regulatory compliance for specialized transaction types
• Multi-party approval workflows with flexible signing requirements
• Integration with specialized transaction software and platforms
• White-label portals for broker-dealers and intermediaries
• Cross-border transaction coordination and currency management
• Compliance with state-specific escrow and licensing requirements
• Institutional-grade reporting for auditors and regulators