PayKeeper’s flexible tools can be customized to service your industry, with seamless integration into your company’s tech stack.
Fund Control
PayKeeper’s Conditions-based Payment Platform brings the efficiencies of technology to Fund Control services for Contractors, Lenders, Surety Bonding and Insurance Companies. Stakeholders benefit from the risk mitigation tools, financial stability, and operational efficiency inherent in third-party fund management; combined with streamlined communication, clear expectations, and real-time reporting from the most advanced escrow management tool in the industry.
Contractors
PayKeeper Fund Control Services streamlines project funding for all types of construction. From large commercial construction to high-volume residential home improvement such as solar and roofing. Project progress tracking, document submission, and milestone funding requests are easy to process in the PayKeeper platform, with the option of having all steps fully integrated with the construction company’s internal software.
Lenders
PayKeepers suite of services for lenders includes (1) project documentation verification, (2) milestone verification, (3) progress funding management, (4) lien waiver management and (5) project completion authentication. Our Conditions-based Payment Platform can accommodate complex milestone schedules, such as large commercial and industrial construction, or high-volume application such as home improvement finance.
Surety Bonding
Making sure that every dollar paid out on a project is directly related to a previously agreed milestone is at the core of PayKeeper’s technology. When Surety Bond providers want to make sure that the financial health of a project is protected by a trustworthy third-party, they count on PayKeeper.
Insurance Companies
PayKeeper’s technology allows multiple stakeholders in the claim process to configure milestones and conditions that need to be satisfied before claim payments are made - automating and derisking a traditionally cumbersome and risky process. PayKeeper can simplify the mortgagee sign off process, as well as protecting insurance companies from potential fraud from customers and contractors. PayKeepers technology protects all parties involved, and speeds up the claims process in general.
Frequently asked questions
What are the benefits of PayKeeper Fund Control?
PayKeeper Fund Control brings institutional-grade security to project payments by holding funds in escrow accounts until predefined milestones are met. This “conditions-based” approach protects payors from premature disbursement and guarantees payees get paid only when work is verified. By embedding third-party escrow rigor directly into the funding process, it eliminates the risk of insolvency, contractor default, or disputes over deliverables, giving everyone peace of mind that contractual obligations will be honored before money changes hands.
Beyond mitigating financial risk, Fund Control automates the entire draw process by tracking milestones, collecting required documentation (like lien waivers or inspection sign-offs), and releasing funds via API integrations with ERP or servicing platforms. This reduces manual paperwork, accelerates payment cycles, and slashes administrative overhead. Contractors and subcontractors enjoy faster, more predictable cash flow (improving days-sales-outstanding), while lenders and surety providers can confidently structure complex draw schedules without constant manual oversight.
The platform’s centralized dashboard delivers real-time transparency and audit trails for all stakeholders—homeowners, lenders, insurers, and sureties alike. Custom notifications and built-in reporting simplify compliance reviews and external audits, while “punch-list control” features let owners approve final holds only when fully satisfied. Workflows are fully configurable by payment amount, document type, or inspection criteria. PayKeeper scales seamlessly from small residential projects to large commercial developments, enforcing each project’s unique release logic programmatically.
What industries can benefit from using PayKeeper Fund Control?
PayKeeper Fund Control is ideally suited to the construction and real estate development sectors. Homebuilders, general contractors, and specialty subcontractors (e.g., roofing, plumbing, electrical) can leverage milestone-based escrow to ensure funds are released only when inspections or lien waivers are complete. Lenders and mortgage servicers benefit from integrated draw management that ties loan disbursements directly to verified project progress—eliminating manual checks and reducing days-sales-outstanding.
In the renewable energy and home-improvement finance space, such as residential solar installations, HVAC retrofits, and energy-efficiency upgrades, PayKeeper brings transparency and certainty. Homeowners and developers retain confidence that funds earmarked for equipment, permitting, or performance guarantees are held securely until each phase is validated. Solar financing firms, green mortgage lenders, and government incentive programs can automate compliance reporting and audit trails, simplifying both origination and servicing workflows.
Beyond building trades, film & media production, government contracting, and large-scale manufacturing projects also gain from conditions-based payouts. Production companies can escrow talent and vendor fees against delivery of footage or post-production milestones. Prime contractors working on federal or municipal projects can satisfy strict payment and performance bonding requirements without tying up working capital. Even equipment leasing and professional services engagements (consulting, IT deployments) can adopt Fund Control to align cash flow precisely with deliverables, mitigating counterparty risk and streamlining administrative effort.
How is PayKeeper different from traditional Fund Control companies?
PayKeeper reimagines fund control by embedding a fully digital, API-first architecture rather than relying on legacy, manual draw management processes. Traditional fund control firms often require cumbersome paper submissions, faxed lien waivers, and siloed escrow accounts; PayKeeper automates every step, from milestone verification to document collection and signature capture through seamless integrations with lenders’, contractors’, and servicers’ existing systems. This dramatically reduces cycle time for each draw and virtually eliminates data-entry errors.
Unlike many incumbents that sell one-size-fits-all escrow programs, PayKeeper offers granular, rules-based release logic that can be tailored per project, per stakeholder, and even per payment tranche. You can define conditions around inspection sign-offs, lien waivers, permit approvals, vendor invoices, or custom digital deliverables; then enforce those conditions automatically. Traditional fund control providers tend to support only a fixed set of milestones (e.g., percent complete or simple invoice approval), whereas PayKeeper’s flexible engine can model almost any conditional workflow without bespoke coding.
Finally, PayKeeper brings real-time visibility and auditability to all parties—homeowners, contractors, lenders, sureties, and insurers—through a unified dashboard and event-driven notifications. Traditional firms often silo reporting between escrow and loan servicing systems, forcing stakeholders to reconcile multiple statements off-platform. PayKeeper’s centralized platform surfaces project status, funding balances, upcoming approvals, and a full audit trail in one place, driving faster decision-making, fewer disputes, and stronger confidence across the chain of trust.
How can contractors benefit from using PayKeeper Fund Control services?
Contractors gain significantly improved cash flow predictability and reduced exposure to payment delays. By tying each draw to verifiable milestones—such as inspection sign‐offs, lien waivers, or invoice approvals because funds are released automatically when work is completed, cutting out manual follow‐ups and disputes. This means subcontractors and suppliers get paid faster and on schedule, reducing days‐sales‐outstanding and smoothing out working-capital needs.
Administrative overhead drops dramatically, too. PayKeeper’s platform automates document collection, signature capture, and compliance reporting, eliminating the back‐and‐forth of paper forms and emails. Contractors can integrate the draw process directly into their project management or accounting systems via simple APIs, freeing up staff to focus on field operations instead of chasing approvals—and ensuring every disbursement is fully auditable.
Finally, contractors strengthen their reputations and bonding capacity by demonstrating clear, escrow-backed funding controls. Surety and lending partners see reduced risk when funds are locked in escrow accounts, which helps contractors negotiate better bonding terms and secure larger projects. With full transparency into account balances, upcoming releases, and audit trails, contractors build greater trust with owners, lenders, and suppliers—paving the way for smoother projects and stronger relationships.
How can Lenders benefit from using Paykeeper Fund Control services?
Lenders engaging PayKeeper for Fund Control shift from bulk payments to a precision‐driven, milestone‐verified disbursement model. PayKeeper ties every draw to clear, contractually agreed conditions (inspections, lien waivers, permit approvals, etc.). Funds sit securely in escrow until those conditions are met, so lenders’ capital is only deployed against verified progress, sharply reducing exposure to cost overruns, misallocation, or project abandonment.
On the operations side, PayKeeper automates the heavy lifting of draw management and “direct-pay” execution. Its integrated conditions-based payment engine can handle hundreds of payees on complex projects—routing funds to each subcontractor, supplier, or vendor as soon as their individual milestones clear. API hooks into loan servicing or project management systems eliminate manual reconciliation: draw requests, document uploads, digital signatures, and payment instructions flow seamlessly, slashing administrative overhead and speeding up the funding lifecycle.
PayKeeper delivers unmatched transparency and compliance support, critical for underwriters and regulators alike. Lenders gain a unified dashboard showing pending approvals, in-flight disbursements, and remaining escrow balances, all backed by audit trails. As a registered escrow agent, PayKeeper’s platform ensures every transaction is logged, verifiable, and ready for internal reviews or regulatory audits. This clarity strengthens borrower relationships, often enabling more competitive underwriting terms and faster loan closings.
How can Insurance companies benefit from using PayKeeper Fund Control services?
Insurance companies can dramatically reduce fraud and payment errors by leveraging PayKeeper’s conditions‐based payment engine. Rather than issuing lump-sum claim disbursements that contractors or policyholders might misallocate, insurers define specific milestones, such as completed repairs, adjuster sign-offs, or lien waivers so that funds remain in escrow until those conditions are verified. This “escrow-first” approach deters fraudulent or premature payouts and ensures that every dollar released directly corresponds to documented work or approvals.
Beyond risk mitigation, PayKeeper streamlines traditionally labor-intensive claims workflows through automation and direct-pay capabilities. Document uploads, digital signatures, and verification steps feed into a unified platform that triggers payments automatically to repair vendors, subcontractors, or suppliers as each milestone clears. Insurers eliminate manual reconciliation, reduce administrative overhead, and accelerate the end-to-end claims cycle resulting in improved adjuster productivity and shorter customer wait times for repairs and reimbursements.
PayKeeper provides unparalleled transparency and auditability across the claims process. All stakeholders, including policyholders, adjusters, mortgagees, and repair partners access real-time dashboards showing pending conditions, upcoming disbursements, and remaining escrow balances. Every action and payment is logged in an audit trail, simplifying regulatory compliance, internal reviews, and reporting. The result is faster, more trustworthy claim resolutions and stronger relationships between insurers and their customers.
How does PayKeeper Fund Control services improve the surety bonding process?
Surety bond underwriters benefit from PayKeeper’s Fund Control by dramatically reducing their exposure to contractor default and payment bond claims. By mandating that every disbursement be tied to contractually defined milestones—inspections, lien waivers, permit approvals, or other verifiable work stages—funds sit in escrow until those conditions are satisfied. This “escrow-first” model prevents premature or misdirected payments and ensures that sureties only back bonds on projects with transparent, third-party-verified cash flows.
Operationally, PayKeeper automates what is often a labor-intensive, error-prone draw process. Its condition-based payment engine lets sureties configure milestone logic once and then execute direct-pay disbursements to contractors, subcontractors, and suppliers as each condition clears. Digital document uploads, integrated sign-off workflows, and API hooks into underwriting systems eliminate manual reconciliation, speed up claim-prevention monitoring, and free up staff to focus on risk assessment rather than paperwork.
PayKeeper delivers real-time transparency and audit trails that streamline compliance and underwriting reviews. Sureties gain a unified dashboard showing pending conditions, in-flight disbursements, and remaining escrow balances, all backed by escrow-agent licensing and regulatory reporting (including trust-fund audits and escrow call reports). This level of visibility helps bonding companies detect irregularities early, strengthens their ability to underwrite larger or more complex projects, and ultimately lowers the cost of bonding by demonstrating robust risk controls.
